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Request for Funding – Student Organizations

The College of Engineering at Oregon State University offers engineering student organizations the opportunity to request funding for events, projects, or activities that (A) promote the mission of the College of Engineering, (B) enhance educational and/or professional opportunities for engineering students, or (C) have a tangible benefit to the College of Engineering including visibility, awareness and community involvement.

PROPOSALS

Request for funding proposals should be submitted to the Director of Undergraduate Programs in Batcheller 151 and must include the following:

  • A brief history and description of your organization
  • The total sum your group is requesting, with an itemized budget and brief description of your various activities.
  • An itemized list of other proposed funding sources*** and the amount requested from each source.
  • How this event, project, or activity meets one of more of the funding requirements listed above (A, B, or C)
  • How you will evaluate the success of this event, project, or activity.
  • The name, phone number, address and email address of your contact person.
  • The name and contact email address for your faculty advisor.
  • A statement of support from your faculty advisor or department head.
  • The name and department affiliation for each of your members.
  • Your organization’s MU account number (noted clearly on first page).

***This may include departmental funding requests and should include an individual fundraising component.

Each organization is limited to one funding request per academic year. Funding requests MUST be received at least two weeks (14 days) prior to the event, project or activity for consideration.

Incomplete proposals will not be considered for funding. You will receive an email acknowledgement upon receipt of your proposal. Funding decisions will typically be made within 4 weeks of the initial request. The actual funding process and distribution will be coordinated through the College of Engineering Accounting Office in Batcheller 144.

Download Cover Sheet for Proposal (Microsoft Word Doc.)

FUNDING EVALUATION

Funding decisions will be based upon:

  1. How closely the proposal matches one or more of the funding requirements
  2. Completeness of proposal in both content and format
  3. Potential impact of the event/program for the organization and College
  4. Availability of financial resources within the College of Engineering
  5. Availability of financial resources outside the College of Engineering
  6. Commitment of organization members to the event/program
  7. Commitment of primary department to proposal.

REQUIRED PROGRAM EVALUATION

All groups receiving funding through the College of Engineering are required to submit a program evaluation at the completion of their event/program, no later than June 1 for programs spanning one or more terms during the academic year. This evaluation should demonstrate how your activity impacted either the College of Engineering, or students within the College of Engineering and should be formatted according to the evaluation process in your proposal unless an alternate format has been arranged with either the Associate Dean or Director of Undergraduate Programs.

For students attending a conference, an appropriate format may be a presentation to current students on important topics covered at the conference. For students hosting a conference, an appropriate format may be a report of what was successful and what needs improvement for a future event.

QUESTIONS

Any questions or clarification of this policy should be directed to either:

Jim Lundy
Associate Dean
(541) 737-5236
Jim.Lundy@oregonstate.edu

Brett McFarlane

Director of Undergraduate Programs
(541) 737-3101
Brett.McFarlane@oregonstate.edu